Office Manager

We’re hiring!

We’re on the lookout for an EXCEPTIONAL person to fill the role of Office Manager. We have an incredible team and we’re looking for an incredible teammate.
Please read this information in full. Once you get to the bottom, if you feel like this is your dream role, please reach out.

We're a small, but mighty team of artists making one-of-a-kind decor for events, interiors, public spaces, and brand experiences.
We design and make the pieces we install. Almost every detail is crafted in house.
We average 350 projects per year—between 4-9 per week.

We're a small, close-knit team working in a fast-paced industry.
Ours is a fun, collaborative, and unconventional environment.
As a valued-driven company, we expect a lot from ourselves and our teammates. We’re hard workers. We help each other. We tell the truth and keep our promises.
We’re inclusive and believe that teammates should be as diverse as humankind. All qualified applicants are encouraged to apply and will receive consideration without regard for race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, martial status, genetic information or any other characteristic protected by law or decency.
Click here to read about our values: Safety, Excellence, Hospitality, Active Growth Culture, and Trust

While we all do whatever needs to be done to make the company successful, this position focuses on:

Client Care (50% of your time)

Provide excellent customer service to clients throughout their entire course of service--from first inquiry to thank you note
Respond to calls and emails
Engage clients warmly and professionally
Serve as liaison between Carly and the client to communicate quotes, sales information, designs, etc.
Assist in putting together quotes

Administrative (30% of your time)

Monitor and update client tracking system via Trello
Monitor and update calendar tasks, including invoicing and deadline reminders
Send estimates, initial invoices, reminder invoices and track payments via Quickbooks
Pay vendor and material invoices
Bank deposits
Maintain an orderly and clean office environment
Schedule Carly’s phone calls and meetings
Book travel arrangements as needed (5-10 times per year)
General administrative tasks, as assigned

Ordering (15% of your time)

Personal Assistance (5% of your time)

This is an hourly position during weekday business hours – choose your preferred schedule of 7-8 hours per day between 9-6.
After a training period (no less that 3 months), opportunity to work 1-2 days a week remotely.

This position $22-24 an hour, commensurate with experience.
In addition to pay, a meal is provided when working 6 consecutive hours onsite (a value of $4,150-5,000 per year).
When dining with the team, lunch breaks are paid.
13 days of Paid Time Off per year (accrued hours become available after 60 days of employment)
Holidays are paid if they fall within the traditional business week: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
After a year, this position is eligible for an annual bonus of up-to 10% based on performance.

Please send Carly an email or cover letter with your email at carly(at)girlfridaycreative(.)com
We'll schedule our first round of interviews mid June.
Ideally, we'll hire late June with the hope of the candidate starting no later than July 8.